Graduation & Convocation

The Office of the Registrar is the sole authority responsible for evaluating student academic records to ensure all program completion and graduation requirements are met as approved by Education Council. This includes validating all courses completed, residency requirements, and minimum grades achieved.
 

Graduation Application

To graduate, each degree, diploma or certificate candidate is required to formally apply for graduation by completing the Graduation Application , accessible through myCamosun. Eligibility to apply for graduation is granted to students in their final semester, where completion of all program requirements is anticipated. student who are not eligible to graduate in their currently semester may submit an application for a future semester adhering to the specified/published deadlines.

Application Deadlines

All dates and deadlines regarding graduation application periods and convocation ceremonies are located in Important Dates & Notices .

Outstanding Accounts

Students owing fee, fines, or other charges will not be eligible to receive their parchment or official Camosun College transcript.
 

Credentials

A credential is evidence of program completion and is represented as a notation on the academic transcript. A parchment is a document that recognizes the credential. See Academic Regulations  for more information on credential standards.

Academic Transcripts

After official verification and after completion of the conferral process, the Registrar’s Office includes an official notation on all academic transcripts of graduated students that the degree, diploma, or certificate has been awarded. This notation includes the major(s) and any specialization, as well as any academic distinction, Internship, or Co-operative Education designations.

Conferral

The conferral of degrees, diplomas, and certificates occurs three times per year to correspond to the Fall, Winter and Summer semesters for those who have completed all program requirements in the previous term and applied to graduate by the posted deadlines. Once produced, parchments are mailed to the address indicated on the graduation application.

Parchments

Name on Parchments

Typically, the full legal name of the graduate will appear on the parchment. However, the College recognizes and supports that many members of its community may choose to use a first name other than their legal name to identify themselves. In such cases, a student may wish to have their ‘chosen’ first name on their parchment. Students are encouraged to carefully consider, as once conferred a credential cannot be altered.

However, the full legal name of the graduate will appear on the transcript.

Issuing of Parchments

The original parchment is provided to the graduate as part of the credentialing process.

The Office of the Registrar will maintain a standard for parchments, including naming conventions, design, and signatures, ensuring consistency with commonly accepted practices. 

Certificates of Completion are prepared and issued by the offering school/unit, using a standardized template provided and maintained by the Office of the Registrar. 

Parchment(s) will be issued only after all graduation requirements are met, the student has applied for graduation, and the graduation audit has been conducted and verified. 

Upon formal request, the Registrar’s Office will issue a replacement credential to a graduate whose name has changed or whose (parchment) has been lost/destroyed.

Note: Parchments will not be issued for a student whose file has a restriction/hold.

Replacement Parchments

Graduates may possess only one original parchment of their certificate/diploma or degree. A replacement parchment is an official reprint of the original Camosun College certificate/diploma or degree. It will look like the original, with a notation that says “Replacement Parchment month/year” in small print along the front and bottom. Reprinted parchments bear the signatures of the officials who are currently in office and are printed in the current style, size, and language. Copies of the original or digital copies are not available.

Parchments can be reprinted for the following reasons:

• Original parchment lost, stolen, or destroyed
• Original parchment never received
• Original parchment damaged (original parchment must be returned)
• Official change of name (original parchment must be returned and proof of name change provided)

More information
 

Convocation

Graduates

Graduates include only those whose degrees, diplomas, or certificates have been conferred and who have no outstanding accounts with the College. The list of graduates is compiled and maintained by the Registrar’s Office.

The graduates process as a discrete group, sit in an area reserved for graduates, and proceed to the platform to have their credential conferred under the guidance of the Marshals of the Graduates. Unless a graduate can demonstrate a special need (e.g. service dog), no one except approved graduates will process and sit with the graduates, or appear on the platform for conferral.

Guests

Guest seating at Convocation is open to the general public subject to availability of seats within prescribed safety limits of the venue. However, the first priority for guest seating is assigned to invited guests of Camosun College graduates.

Platform Party

The Platform Party includes the Registrar, the President, the Chair of the Board of Governors, Deans, Vice-Presidents, and all those distinguished guests invited to Convocation by the President. The Platform Party processes as a discrete group and sits according to a seating plan in a reserved area of the platform.

Academic Staff Party

The Academic Staff Party is restricted to current and retired faculty members. The Academic Staff process as a discrete group and sit on the platform.

Academic Dress

At Convocation, graduates wear celebratory regalia associated with the credential conferred, as described below.

Gown

Bachelor’s degree graduates wear a black gown.

Diploma and certificate graduates wear a blue gown.

If graduates are members of an Indigenous nation, the military, or wish to honour their cultural heritage, they may wear their regalia, uniform, or national dress in place of the traditional graduation gown.

Hood

Hoods are worn by those who graduate with Bachelor’s degree or Post-Degree credential. The colours of each hood are established by the Registrar in accordance with standards of practice at post-secondary institutions in Canada.

Cap

Graduates in the academic procession will be provided with the approved academic headwear which is worn at the Convocation ceremony.

Graduates may opt to wear religious headwear or cultural Indigenous headwear in place of the academic cap provided.